HI-SPEC SYSTEMS PRIVACY POLICY

 

BACKGROUND:

Hi-Spec Systems understands that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits Our Site and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and Our obligations under the law.

This Policy applies to Our use of any and all data collected by us in relation to your use of Our Site. Please read this Privacy Policy carefully and ensure that you understand it. [Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site] AND/OR [You will be required to read and accept this Privacy Policy when signing up for an Account]. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

 

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Account” means an account required to access and/or use certain areas and features of Our Site;

“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the cookies used by Our Site are set out in section 12, below;

“Our Site” means this website, www.hispecsystems.com;

“UK and EU Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended in 2004, 2011 and 2015; and

“We/Us/Our” means Hi-Spec Systems [, a limited company registered in England under 05354555, whose registered address is HI-Spec Systems Ltd, Hunsterson Road, Nantwich , Cheshire, CW5 7RA, United Kingdom and whose main trading address is Hi-Spec Systems Ltd, Hunsterson Road, Nantwich , Cheshire, CW5 7RA, United Kingdom

 

2. Information About Us

 

2.1 Our Site, www.hispecsystems.com, is [owned and] operated by Hi-Spec Systems Ltd [, a limited company registered in England under 05354555, whose registered address is Hi-Spec Systems Ltd, Hunsterson Road, Nantwich , Cheshire, CW5 7RA, United Kingdom and whose main trading address is Hi-Spec Systems Ltd, Hunsterson Road, Nantwich , Cheshire, CW5 7RA, United Kingdom . [Our VAT number is GB 921 2630 59.]

 

3. Scope – What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. It does not extend to any websites that are linked to from Our Site (whether We provide those links or whether they are shared by other users). We have no control over how your data is collected, stored or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

 

4. What Data Do We Collect?

Some data will be collected automatically by Our Site [(for further details, please see section 12 on Our use of Cookies)], other data will only be collected if you voluntarily submit it, for example, when signing up for an Account. Depending upon your use of Our Site, We may collect some or all of the following data:

4.1 [name;]

4.2 [date of birth;]

4.3 [gender;]

4.4 [business/company name]

4.5 [job title;]

4.6 [profession;]

4.7 [contact information such as email addresses and telephone numbers;]

4.8 [demographic information such as post code, preferences and interests;]

4.9 [financial information such as credit / debit card numbers;]

4.10 [IP address (automatically collected);]

4.11 [web browser type and version (automatically collected);]

4.12 [operating system (automatically collected);]

4.13 [a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to (automatically collected);]

4.14 [<<Add further information as required>>.]

 

5. How Do We Use Your Data?

 

5.1 All personal data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see section 6, below.

5.2 We use your data to provide the best possible [products and] services to you. This includes:

5.2.1 [Providing and managing your Account;]

5.2.2 [Providing and managing your access to Our Site;]

 

6. How and Where Do We Store Your Data?

 

6.1 We only keep your data for as long as We need to in order to use it as described above in section 5, and/or for as long as We have your permission to keep it.

6.2 [Your data will only be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein).]

OR

6.2 [Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store or transfer data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the Data Protection Act 1998. Such steps may include, but not be limited to, the use of legally binding contractual terms between Us and any third parties We engage and the use of the EU-approved Model Contractual Arrangements. [If We intend at any time to transfer any of your data outside the EEA, We will always obtain your consent beforehand.]]

6.3 Data security is of great importance to Us, and to protect your data We have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through Our Site.

 

7. What Happens If Our Business Changes Hands?

 

7.1 We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Data provided by users will, where it is relevant to any part of Our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use the data for the purposes for which it was originally collected by Us.

7.2 In the event that any of your data is to be transferred in such a manner, you will [not] be contacted in advance and informed of the changes. [When contacted you will [not, however,] be given the choice to have your data deleted or withheld from the new owner or controller.]

 

8. How Can You Control Your Data?

 

8.1 When you submit information via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and [at the point of providing your details] AND/OR [by managing your Account]).

8.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

 

9. Your Right to Withhold Information

 

9.1 You may access [certain areas of] Our Site without providing any data at all. [However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.]

9.2 You may restrict your internet browser’s use of Cookies. For more information, see section 12.

 

10. Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at sales@hispecsystems.com, by telephone on +44 (0) 1270 842842, or by post at Hi-Spec Systems Ltd, Hunsterson Road, Nantwich , Cheshire, CW5 7RA, United Kingdom. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 11, above).

 

11. Changes to Our Privacy Policy

We may change this Privacy Policy as we may deem necessary from time to time, or as may be required by law. Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.